TEA-LP Rolling Fund: Apply now to make your mark

The final round of the TEA-LP Rolling fund is now open with submission deadline May 1st 2026. As this is the final year of the TEA-LP project phase, all invoices will require submission before September 31st 2026 to be processed.

The purpose of the TEA-LP-RF is for our partners to have ongoing access to funding for what is deemed as most required for accelerating energy education in their unique contexts. This fund gives our partners the opportunity to apply for reimbursement funding in the related field of energy education and renewable energy. The idea is to foster partner-led presentations/webinars, staff exchanges, and event attendance, which will expand TEA-LP coverage and make sure our partners get industry exposure.
How will it work? 
Applicants will need to fill out the online application form HERE, which includes submitting a detailed budget, work plan and motivation. Applications will be rated against a set of criteria with top-rated proposals receiving the funding opportunity. Each award is capped at £2000 and there are 15 funding opportunities available for the year. Successful candidates will be notified within three weeks of the application deadline.
Selection criteria:
  • MOTIVATION
  • RELEVANCE TO TEA-LP
  • COLLABORATION
  • IMPACT
  • INNOVATION
  • VALUE FOR MONEY
  • DETAILED BUDGET
  • CARBON IMPACT** (although this is considered it is not one of the deciding factors)
Eligibility:
  • Applicants must be TEA-LP Partners (directly linked to the delivery of TEA-LP courses/or in a signed MoU with the TEA-LP)
  • Applicant proposals must relate to renewable energy/energy education
  • Proposals that show active collaboration with another TEA-LP partner will get preference (such as faculty exchange to do a lecture series at a partner university)
  • For conferences, applications must have an accepted abstract for oral or poster presentation
  • Applications will be limited to one application per person, two applications per university
Payment and Funding Information:
A maximum of £2,000 is available per applicant to cover eligible expenses. This funding can be used for:
  • Travel
  • Accommodation
  • Meals (subject to a daily limit based on the destination country; specific amounts will be confirmed with successful applicants)
  • Event ticket costs
  • Important Notes on Reimbursements:
  • No daily advance payments for subsistence and travel will be provided.
  • Meals, local travel, and visa costs must be paid upfront by the applicant and claimed back from UCT (through TEA-LP).
  • All claims must be supported by valid receipts.
Funding does not cover:
  • Personal items
  • Travel or health insurance (not included within the funding. However, it is strongly recommended that applicants arrange appropriate coverage independently or through their institutions, as TEA-LP does not cover medical expenses.)
Options for Accessing Funding (within the £2,000 cap): 
  • The applicant pays upfront and is reimbursed by UCT (through TEA-LP)
  • The applicant’s university pays and is reimbursed by UCT (through TEA-LP)
  • UCT (through TEA-LP) can assist directly with booking flights, accommodation, and event registration
Additional Information: 
The total support per applicant is capped at £2,000, unless exceptional circumstances justify a higher amount.
Please note that this is our final year of the project phase. Therefore, only claims submitted by September 30th 2026 will be processed. Please only apply if you are able to carry out your proposed activity and submit all necessary documentation before this date.
Reimbursement process 
Reimbursement claims will be processed as follows:
  • The applicant submits all receipts, and the TEA-LP administrative team prepares the reimbursement documents for the applicant to sign.
  • Where a personal bank card was used, both the receipt and the card machine slip are required.
  • For cash payments, the word “CASH” must be clearly written on the receipt.
  • All reimbursements will be paid into the applicant’s nominated bank account. Bank details will be provided on the reimbursement document at the time of signing. A SWIFT code is required, and the currency for payment must be clearly indicated.
  • Reimbursement is limited to a maximum of £2,000 and only actual expenses supported by valid documentation will be reimbursed. The maximum amount cannot be paid without proof of expenditure.

Output delivery

Successful applications will be required to deliver on the following: 

  • Host a webinar presenting to TEA-LP partners about the activity. (Please note, this webinar can in no way overlap with the TEA-LP webinar series funding) 
  • Thoroughly document activity for communications purposes (you will work closely with Andrea from the TEA-LP comms team) 
  • Post activity write up report (this will include detailed expenses) 
  • Post activity interview with TEA-LP comms team 
  • Post activity case study write-up in collaboration with comms team (this will be published on the TEA-LP website and newsletter, and shared with our funder). 

DISCLAIMER: 

We operate on providing opportunities for multiple partners through a fair and equitable approach. TEA-LP retains the right to refrain from granting funding if applications do not meet the requirements.  

Preference will be given to those who have not yet been supported for travel by TEA-LP within the project. 

We understand that the reimbursement structure is not always ideal for all our partners. However, this is predetermined by our funder, and we cannot unfortunately change this.